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I am organising 'The Coven Christmas Fair' in aid of our local scouts, 1st Coven St. Paul's Scout Group. I have been a member of the executive committee for a few years now and we are tasked with raising much needed funds so every member of our ever expanding group can enjoy all the benefits that being a beaver, cub or scout brings. My son has benefitted so much from being part of this group so doing my little bit to help is the least I can do. Raising funds has been so much harder due to Covid and our 'Coven Summer Show' that we launched in 2018 has been cancelled for the last 2 years, so this event is to help our group raise some extra funds so they can continue to do so much good in our local community.
If you wish to apply for a space at this event, then please read the terms and conditions below then complete the application form. You must also send a copy of your liability insurance to loveleahandmade@yahoo.com
Spaces are limited and I will be reviewing each application with diversification in mind, so please do not be offended if your application is refused due to a similar exhibitor already attending.
I aim to respond to your application within 7 working days.


  • When applying please describe the products that you would like to display/sell or the activity you would like to  undertake. These will be the only products/activities you will be permitted to display/undertake. Any exhibitor displaying goods/activities other than those on their application form may be asked to remove them.

  • All Applications will be reviewed prior to your booking being confirmed, this is to ensure diversification. Once your application is accepted your space will be confirmed, you will then be sent an electronic invoice which must be paid within 48 hours to confirm your space.

  • If your application is unsuccessful for any reason you will be notified via email as soon as possible.

  • Bookings are only secured on receipt of payment, completed application form and copy of insurance. If payment is not sent within required 48hr period your offer will no longer be valid and your space offered to the next vendor on the waiting list.

  • Applications are accepted up to 14 days prior to the event if space is still available.

  • Space and position will be allocated by the organisers to ensure a balanced exhibition. Movement of designated space is not permitted unless agreed with the organisers. 

  • Any exhibitor using electrical appliances should hold a current PAT certificate and attach a copy of this to their booking form.

  • All relevant paperwork – liability insurance, food hygiene certification, pat test certification must be emailed to loveleahandmade@yahoo.com at the time of application.

  • After exhibitors have unloaded their vehicles, all vehicles must be removed to the rear of the car park by 4:30pm.

  • You must leave your stand area clean and tidy at the end of the event.

  • If exhibitors sell handmade soft toys, or something that looks like it might be a toy, they have a legal responsibility for those toys to be CE tested. All items must carry the relevant safety label, so it is easy for customers and the event organisers to see – no label, no selling. It is illegal to sell toys in the UK without that paperwork.

  • Exhibitors should make sure they do not infringe copyright. Items which infringe copyright will be taken off sale by the event organisers.

  • Exhibitors are responsible for the safety of their own stand and will indemnify the organisers against any legal claim for loss or damage howsoever caused. The organisers therefore require ALL exhibitors to have public liability insurance.

  • All Exhibitors must have Public Liability Insurance cover to a value of at least of £1million. Paper or email copies of your insurance are required with your application. please email to loveleahandmade@yahoo.com .If the insurance expires before the event date a copy of the new certificate must be emailed to the organisers no later than 14 days prior to the event.

  • Please adhere to the Health and safety requirements whilst on the premises.

  • Cancellations: Exhibitors who wish to cancel are asked to inform the organisers as soon as possible. All Stall Fees are non-refundable. Should the Government Guidelines mean we are unable to go ahead with the event, your stall fee minus a 10% administration fee will be refunded.

  • The organisers do everything in their power to ensure that you have a successful event but cannot be held responsible for damage or theft of your stock, interruption of power or services, failure of advertisements to appear, inclement weather, or anything else beyond their control. It is a condition of applying that you understand and accept these terms.

To apply for
The Coven Christmas Fair
Please complete this form